Zoom

zoom is the video/audio conferencing adopted by the lab, and Mu2e in 2017.

• access by desktop or mobile video or by phone
• You will need to install the software
• You don't need a zoom account to just join a meeting
  • If you have a ReadyTalk account, the lab will make a zoom account for you, and send you mail.
• zoom can connect to the lab video conferencing room equipment.
• You connect to a meeting identified by a numeric meeting ID that the meeting convener will send out.
• zoom phone numbers

References:

• lab setup page
• lab how-to page
• lab conference room instructions
• LBNF zoom page

A note on security

Fri 4/21/2017 3:15 PM
Fermilab Service Desk

Dear Zoom users,

Due to security concerns, you must not post your Zoom meeting ID on any public website (especially in Indico and DocDB) 
unless you set a password to protect the meeting. Obviously, you must not post the password on any public website either.

For added security, in meetings in which the host is using their computer, also consider unchecking the option 
"Enable join before host." This will not work for phone-only meetings. Furthermore, the host should end the meeting 
for all participants once the meeting has concluded.


Those who post their meeting IDs in public without protecting their meeting will receive one or two warning emails. If they do not take the corrective action after the second warning, their Zoom accounts will be deactivated and they will be required to meet with the lab's chief computer security officer. 

For instructions on how to set a password to protect your meeting, see this video on the Zoom website: https://support.zoom.us/hc/en-us/articles/201362413-How-Do-I-Schedule-Meetings

For added security, uncheck the "Enable join before host" option. (This will not work for phone-only meetings.) Instructions are in the article at https://fermi.service-now.com/kb_view.do?sysparm_article=KB0012448. In addition, the host should end the meeting for all participants once the meeting has concluded.

For more information about best practices for using your personal meeting ID, see https://fermi.service-now.com/kb_view.do?sysparm_article=KB0012452
   
If you have any questions about this email, please contact the Service Desk.